Employee onboarding and offboarding is a pretty complex process.
The tasks associated with on/offboarding seemingly never ends and is centred around paperwork and compliance.
Therefore, a smooth transition can significantly improve the company’s performance and results in higher employee retention and productivity.
But how can you make such a complicated process easier on the employees?
The answer lies in managed IT services which can simplify the employee on/offboarding process.
What are Onboarding and Offboarding?
Onboarding is the process of initiating new employees into your company.
It refers to the necessary steps to introduce the recruit to the organisation’s environment and culture, including guidance, training, support, as well as providing account infrastructure access.
On the other hand, the offboarding process is the formal separation between the company and the employee through resignation, retirement or termination.
It includes the exit interview, benefits, severance packages, non-disclosures, and the removal of access
4 Ways Managed IT Services assist with On/Offboarding Staff
Onboarding and offboarding the employees creates a heavy strain on the HR team and the IT support.
But automating the onboarding and offboarding process significantly increases the team’s efficiency and reduces errors.
Here are a few processes that you can stop doing manually, and automate with your managed IT services.
1. Reduce manual input
With every new hire, HR has to input the same data into various systems.
With managed IT services, you can input the data in one system and allow the applications to share seamlessly.
This ensures that the data is the same across all the systems and in sync with each other.
In addition, you’ll have better data security to protect employee information.
2. Streamline user account creation
Every new hire requires access to various applications as a part of the employee onboarding process.
Letting managed IT services handle the onboarding ensures that the new employee gets access quicker.
In addition, streamlining the user account creation process makes it easier for the IT administrator to manage the access management system throughout their time at the company.
3. Remove access
Antiquated systems and archaic security make the onboarding process more fragmented than ever.
Even when the employee’s network login ID is deactivated, they sometimes have access to the admin passwords.
This can result in data leaks and breaches.
With managed IT services, you can automate the process and have control over who accesses what.
“Streamlining the process can create a major increase in overall productivity. “
This can ensure that the sensitive data related to the company is secure and also prevent unauthorised data transfer.
Additionally, it also saves time that the IT team spends to remove access from every application individually.
4. Schedule an exit interview
An exit interview is the final step of the offboarding process.
While this cannot be automated, using managed IT services, you can find a gap in the employee’s calendar and send an interview invite.
As a result, the HR team do not have to check the employee calendars and find time manually.
This makes HR’s tasks easier and again increases productivity.
Conclusion
Using managed IT services can reduce the time-consuming on/offboarding process and increase employee efficiency and productivity.
It also ensures that all the applications reflect the same information without any variances from system to system.
In addition, the manual system of checking inconsistencies is tedious, which is eliminated when the processes are automated.
With managed IT services from Cloud Voice & Data, you can simplify your onboarding and offboarding process. Call us to know more.